Facebook Pixel


There are currently 6 jobs listed by Sydney Living Museums

Collections Officer, Documentation

Organisation/Entity: Sydney Living Museums
Job Category:
  • Arts, Sports and Recreation
Job Location:
  • Sydney Region
Job Reference Number: 00008DOB
Work Type: Full-Time
Number of Positions: 1
Total Remuneration Package: Assistant Registrar, Grade 1 - $85, 821. Package includes salary ($62, 839 - $77, 073), employer's contribution to superannuation and annual leave loading.
Contact: 0439 183 921 - Penny Stannard
Closing Date: 02/08/2021 - 11:59 PM


Collections Officer, Documentation

We are looking for an authentic and enthusiastic Collections Officer, Documentation who is interested in joining a leading NSW Government agency focused on creating a living future for the past so that our visitors can experience Sydney's past as if they had lived it themselves.


What the opportunity is:

  •  Employment with Sydney Living Museums, NSW Department of Premier & Cabinet
  • Assistant Registrar, Grade 1 - $85, 821. Package includes salary ($62, 839 - $77, 073), employer's contribution to superannuation and annual leave loading.
  • Temporary full-time employment (for a period up to 12 months).
  • The role will be based at The Mint in Sydney's CBD and Western Sydney Records Centre, Kingswood but will also be required to work across other locations as directed. 


What we do

Sydney Living Museums (SLM) and The State Archives and Records Authority of NSW (SARA) came under the direction of a single Executive Director on 1 July 2019. Whilst maintaining two separate legal entities, services are provided under a shared model.


SLM is a leading government agency in Australia with responsibility for conserving, managing, interpreting and activating places and sites of local, national and international significance. Established in 1980, our collection includes the UNESCO World Heritage listed Hyde Park Barracks, The Mint, Australia’s oldest surviving government building through to the twentieth century Rose Seidler House, which marks the arrival of the modernist movement to Australia. The collection is unlike other museums in that the significance of each is in the whole, and not just in the parts. The awareness of place frames each narrative.


Our audiences are local, regional, national and international. Sydney Living Museums is a state cultural institution, reporting to the Minister for the Arts.


SARA is responsible for developing, preserving and promoting access to the State Archives Collection that pre dates the European settlement of Australia in 1788. SARA has three primary business functions:


SARA is the custodian and advocate for the State Archives Collection, which is one of the most complete and important collections documenting colonisation in the world. This vast cultural collection of more than 13 million items, valued at $1 billion and which grows each year, details the development of this place and the wielding of colonial power, with multiple series of documents now included as inscriptions on the UNESCO Memory of the World Register.


The Recordkeeping Standards and Advice function assists public offices to meet their recordkeeping obligations under the State Records Act 1998, as a vital part of preserving the memory of government for current and future generations.


Commercial Operations, through the Government Records Repository, has substantial capability to provide commercial storage, records management, digitisation and consultancy services and generates the majority of SARA’s operating revenue.


What you’ll do with us

Sydney Living Museums (SLM) is rolling out a series of exciting initiatives designed to increase public access to and engagement with its diverse collections. SLM’s Collections and Access unit will play a key role in the planning and delivery of these initiatives and seeks to appoint two experienced registration professionals; a Registrar, Collections Management (00008DGY) and a Collections Officer, Documentation (00008DOB). We seek highly motivated team players who are committed to the principles of public access and to providing high quality collections management services for projects and core business.


This role will assist in the implementation of processes and systems to ensure intellectual and legal control of Sydney Living Museums’ collection are properly conducted and documented.


For more information on the role contact Penny Stannard on 0439 183 921.

Click here for the role description.


What you need to do to apply

To apply you will need to submit the following:

  • A current resume with two referees
  • A one page cover letter outlining how your skills and experiences make you a suitable candidate for this role.
  • Respond to the targeted questions with no more than 20 lines per answer


Also note:

  • To be eligible for an ongoing role in the NSW Public Sector you need to be an Australian Citizen or Permanent Resident. For temporary and casual roles, you need to hold a valid visa giving you permission to work in Australia as required by the role. All successful candidates will be required to undergo a criminal record check with NSW Police.
  • If you are speech or hearing impaired, have access requirements that require reasonable adjustment in the assessment process, or require access to information about this vacancy in a different format, please call the Head of People & Culture on 02 8239 2366.
  • A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.


Submit your application before the closing date: 11.59pm Monday 2 August 2021


What else you need to know

Sydney Living Museums is committed to providing an inclusive workplace culture that values and supports diversity and inclusion. We believe everyone has the right to feel safe, respected, valued and heard regardless of their gender, sexual orientation, ethnic background or ability.

We strongly encourage applications from eligible persons as identified in accordance with Government Sector Employment Rule 26 in order to improve access to employment and career opportunities:

  1. an Aboriginal person or Torres Strait Islander,
  2. a person with a disability,
  3. a person under the age of 25 years,
  4. (c1)  a person who, on or after 1 December 2015, enters or has entered Australia on a Refugee and Humanitarian (Migrant) (Class XB) visa issued by the Commonwealth,
  5. a person who belongs to a group of persons designated by the Commissioner as being disadvantaged in employment.

We seek to provide workplace adjustments at all relevant stages of the recruitment process. You can specify your application if you require any adjustments or please ask us at any stage. If you need information about this vacancy in a different format, please call the Head of People & Culture on 02 8239 2366.

Thank you for your interest in this role. We look forward to receiving your application.


What the essential requirements of the role are:

  • At least 2 years’ experience working in a museum environment and a degree qualification in a museum studies, heritage or related field.
  • Knowledge of decorative arts or domestic history or Australian social and cultural history.
  • Knowledge of appropriate techniques/procedures for handling, display, transportation and storage of museum objects.
  • Experience working with software applications/databases used to maintain and update collection information.
  • Ability to manage lifting, carrying, standing, kneeling and moving around heritage sites, both internal  and external environments is a genuine occupational requirement.


Targeted Questions:

  1. Give a specific example, in a museum context, where you have been responsible for processing acquisitions into the collection. Describe the registration requirements for the acquisition, the work flow involved, referencing your knowledge of and experience in current registration standards and procedures and give examples of how a collection management system is used to enable access to the collection by a variety of users and stakeholders.

  1. This role coordinates the documentation for the Sydney Living Museums’ intensive stocktaking program, working closely with multidisciplinary teams across multiple sites. Give a specific example, in a museum context, where you have been responsible for a stocktake of a large collection of varied material and outline your personal working style and organisational strategies that enable you to successfully deal with this complex process and the challenges in managing internal stakeholders with competing demands and deadlines.